woman using a computer

Accounts Payable & Expenses Assistant

Knowledge

Proficient in the use of Microsoft Office Products (Excel, Word, PowerPoint, Project)

Experienced user of financial software, such as SUN

Facilitate proactive detection of company credit card fraud by reviewing real time credit card spend across the business

Review employee expense claims to ensure compliance with the Atlanta Expenses Policy

Skills

Strong communication skills

Excellent time management, communication and stakeholder engagement skills

Excellent interpersonal, written and verbal communication skills

Maintain Proactis Managament Console, ensuring user details and authorisation rules are current and up to date

Attention to detail with high level of accuracy

Support the month end Proactis (purchasing system) close process

Involvement in Finance projects including the rollout of a standard general ledger, accounts payable system and expense system across Atlanta

Experience with Proactis

Experience with Webexpenses

Experience with SUN

Deal with any supplier queries or user queries

Regular ad hoc assistance to the Accounts Payable and Expenses Manager

Behaviours

Comfortable working in a fast-paced environment

Provide Proactis training to users in the wider business

High degree of integrity

Ability to take responsibility and use initiative

Self-starter with a strong sense of urgency and follow up

Resilient and committed individual, able to operate in a fast paced and challenging environment

Proven ability to take ownership and execute as necessary

Accountable and solution focused

Highly motivated and proactive attitude towards work coupled with the ability to use initiative

Ability to work well under pressure and manage to tight deadlines

Demonstrated experience in prioritising, managing multiple deliverables & stakeholders

Work with Procurement to ensure new suppliers are signed off correctly in accordance with policies and procedures and created in Proactis

Support the business with the ‘No PO No Pay’ policy and work with Procurement to increase compliance with the policy striving for maximum compliance across the group

Support the Accounts Payable and Expenses Manager in ensuring supplier payment terms are adhered to

Support the function in any required reporting activities for the organisation both internally and externally

Work collaboratively across the Finance team to support the overall Finance and Business objectives.

Strong team working skills

Team player as well as the ability to work autonomously

Work with the Accounts Payable and Expenses Manager to redefine and simplify processes

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